Let's talk a little bit about how to format a manuscript before sending it in.
Now, every time I go through this song and dance, someone pops up and declares that Good Gad, he has done it the other way and nobody ever told him different. And his editor does not mind manuscripts set in Garamond. Or that I need to move into the digital age. To which I reply, "It's your song and dance." It's called Standard Manuscript Format for a reason, but it is entirely up to you whether you do or don't adopt it. SMF Police isn't going to come and get you. :P
Another point that is often made: well, it is all electronic anyway, so what does it matter? Not true. Most houses will expect the delivery of both hard copy and the electronic file. Your Editor and CE will be working with your hard copy. Why make things harder for them?
Also, some publishing houses do not use SMF. So a good rule of thumb is, use SMF unless you see instructions to the contrary.
I don't work in SMF. I hate Courier with a passion, so I write out all of my stuff and then format it.
1. Header:
Make sure your header includes your name, the title, or abbreviated title, and a page number in the top left corner. Manuscripts occasionally fall or get scattered and you will save editors and agents a lot of grief if you clearly identify each page.
2. Font.Set your manuscript into Courier or Courier New, 10 or 12 pt. Courier is a monospace font.
If you study it for a second, you will notice it looks like a typewriter font, because every letter takes exactly the same amount of space.
It's not the prettiest font out there. That's why converting manuscript into Courier is the very last step on my manuscript preparation list. So if it's so damn ugly, why do we even use it? Two reasons. The first goes back to typographical word count. Typographical word is 5 characters plus a space.
Type: 1234567890 6 times on the first line. Adjust the margins until the next character typed will jump onto the second line. Depending on the version of Word, your margins might run anywhere from from 1 inch to 1.4 inch. Now you have exactly 60 characters per line or exactly 10 monospaced typographic words per line. Now let's do a new Word Count, except this time we will count the lines and add a zero on the end.
100 lines - 1,000 monospaced typographical words.
Did your word count just jumped? I bet it did. When I realized how much I had to cut from my first manuscript, I very cleverly asked my editor if that was SMF format word count or Ms Word word count. I was told without any qualms that it was SMF. :(
Typically an average novel that is 90,000 words in SMF will run about 70K plus change in MS Word.
OMG, I just realized that my novel is much longer in SMF and aaaaaah, what do I do?The answer is: nothing. If your novel is good, and you submit it, and the publisher accepts it, they will instruct you to cut it if it's too long.
3. Spacing.
Make sure your manuscript is double spaced throughout.And now we come to the second reason for using Courier.
Picture yourself going through the manuscript with a blue pen, trying to find any inconsistencies, correct spelling, and occasionally make notes in the margins. Which one would you prefer?
1) Sample one
She wanted to kiss him. He offered her a chance to kiss him free of guilt, without admitting that she dreamed of his golden body and his green eyes and his voice saying her name. She wouldn't get another opportunity like that. Rose willed herself to take a small step forward. He kept his hands on the table. So far once Declan gave his word, he kept it.
Suddenly bold, she closed the distance between them and rested her own palms on the table between his hands and his sides. If he brought his arms in, he could clamp her. It should've made her more cautious, but instead she simply trembled. She felt like she was walking on a tight rope or running along the edge of one of Declan's blades. One misstep and she would fatally cut herself or fall into abyss.
1) Sample 2
She wanted to kiss him. He offered her a chance to kiss him free of guilt, without admitting that she dreamed of his golden body and his green eyes and his voice saying her name. She wouldn't get another opportunity like that. Rose willed herself to take a small step forward. He kept his hands on the table. So far once Declan gave his word, he kept it.
Suddenly bold, she closed the distance between them and rested her own palms on the table between his hands and his sides. If he brought his arms in, he could clamp her. It should've made her more cautious, but instead she simply trembled. She felt like she was walking on a tight rope or running along the edge of one of Declan's blades. One misstep and she would fatally cut herself or fall into abyss.
Be nice to your Copy Editor. CEs work very hard. Give them large font and plenty of space.
4. First Page.There is some variation on this. But whatever you do,
make sure your address and contact information is available on the first page. I stick mine in the top left corner. Then under it I center a title. And then I start text.
But what if I just want to have my title on a separate page?I would say it's a waste of space, but this falls into personal preference arena.
5. Last Page.
Make sure you typed END at the end of your manuscript. Otherwise you will get an email like this:
"Dear Ilona,
I have reached the last page of the manuscript and your novel stops but there is no END. It feels like the end, but I thought I would check with you to see if we were missing any pages."
6. My editor stated that she prefers all her submissions in __________ font with ______ spacing.DO WHAT YOUR EDITOR TELLS YOU.Direct Editorial instruction trumps everything. So if your editor tells you she wants your manuscript in Lucinda Calligraphy, you
DO IT. You do not argue, you do exactly what the editor says. In the cases where the editor requested a font that is not monospaced, such as Times New Roman, make sure you specify that you're doing MS Word count, since you have no choice in that case.
And just as an icing on the cake, I bring you this link from lovely Deanna Hoak, who is what I would call one of the absolute best CEs out there:
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